Privacy Policy
At Inception, we value the privacy and confidentiality of our employees and applicants. This Privacy Policy outlines how we collect, use, store, and protect personal information in compliance with applicable laws. By submitting your information to us, you agree to the terms outlined in this policy.
1. Information We Collect
1.1. Personal Identification Information: This includes your name, address, phone number, email address, Social Security Number (SSN), and other identifying details.
1.2. Employment Information: Includes your resume, job application details, references, work history, and performance evaluations.
1.3. Financial Information: Bank account details for payroll purposes and tax information such as W-4 or similar forms.
1.4. Health Information: Includes medical or disability details provided for benefits enrollment or accommodations.
1.5. Technical Information: IP addresses, login details, and usage data when interacting with our systems or platforms.
2. How We Use Your Information
2.1. To evaluate and process job applications.
2.2. To manage employment records, payroll, and benefits.
2.3. To comply with legal obligations, such as tax reporting and employment regulations.
2.4. To improve workplace safety and productivity.
2.5. To communicate with employees regarding company policies, updates, and events.
3. Data Sharing and Disclosure
3.1. Internal Use: Information is shared internally with relevant personnel for recruitment, payroll, and HR management purposes.
3.2. Third-Party Service Providers: We may share your data with trusted third parties for payroll processing, benefits administration, and IT support.
3.3. Legal Compliance: Information may be disclosed to government agencies or as required by law, such as in response to subpoenas or audits.
3.4. Consent-Based Sharing: We will only share your data with third parties outside of the above circumstances with your explicit consent.
4. Data Security
4.1. Inception implements strict security measures to protect personal information, including encryption, access controls, and secure storage systems.
4.2. Employees are required to maintain confidentiality and not share sensitive data unless authorized.
4.3. While we strive to protect your data, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
5. Data Retention
5.1. We retain employee and applicant data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.
5.2. Once data is no longer needed, it will be securely destroyed or anonymized.
6. Your Rights
6.1. Access: You have the right to request a copy of the personal data we hold about you.
6.2. Correction: You can request corrections to inaccurate or incomplete information.
6.3. Deletion: You may request the deletion of your personal data, subject to legal obligations.
6.4. Objection: You can object to certain types of data processing, such as direct marketing.
6.5. To exercise these rights, contact our HR department at [insert contact information].
7. Cookies and Online Tracking
7.1. If you access our systems or portals online, we may use cookies to enhance your user experience and collect usage data.
7.2. You can manage cookie preferences through your browser settings.
8. Updates to This Policy
8.1. Inception reserves the right to update this Privacy Policy at any time to reflect changes in laws or company practices.
8.2. Employees will be notified of significant changes, and the updated policy will be made available on the company’s website or internal platforms.
9. Contact Information
If you have any questions or concerns regarding this Privacy Policy, please contact us.